Core Concepts
A short glossary of the building blocks you'll meet throughout Glambot Studio. Understanding these makes the rest of the guide click into place.
Organization
An organization is the top-level account that owns everything: projects, team members, the subscription, usage, and invoices.
- You can belong to several organizations and switch between them with the organization switcher in the header.
- Billing is per organization — one subscription, one set of invoices.
- Members have a role:
owner,admin, orstandard. See Members.
Project
A project is the hub for a single event or client job. It groups:
- a registration form,
- branding (logo, banner, background, colors),
- the videos you deliver,
- live galleries,
- and its own usage limits and lifecycle.
In the Cloud app, a project is organized into six tabs:
| Tab | What it's for |
|---|---|
| Videos | All uploaded videos for the project |
| Submissions | Entries collected from the registration form |
| Emails | Emails sent to guests (with download links / QR codes) |
| Galleries | Live galleries for this project |
| Analytics | Views, downloads, and engagement |
| Settings | Configuration, split into three sub-tabs |
The Settings tab has three sub-tabs:
- General — name, description, conclusion, images, and project colors.
- Form — form fields, default name/email mapping, and aliases.
- Mail — SMTP, subject, and the email template (MJML/HTML).
See Create a Project and Project Settings.
Submission
A submission is one guest filling in the project's registration form. Submissions identify your guests so that, when videos are uploaded, each one can be matched to the right person and delivered automatically. See Viewing Submissions.
Video
A video is a finished clip hosted by Glambot Studio. Videos are produced by the Desktop app (import → transcode → color → edit → upload) or uploaded directly in the Cloud. Each video has a public page and can be delivered by email or shown in a live gallery. Video duration counts against the project's minutes limit.
Live gallery
A live gallery is a public, branded page (at /live/{slug}) that shows a project's videos in real time — new videos appear as they finish encoding. Guests can browse on their phones, scan QR codes, and download videos individually or as a ZIP. A project can have several galleries, each with its own settings and optional password. See Live Galleries.
The Desktop ↔ Cloud link
The Desktop app stores your projects in a local database and keeps them continuously synced with the cloud whenever you're online. It is offline-first: you can keep working without a connection, and sync resumes automatically when it returns.
Because of this, every project carries a state badge in the Desktop app's project manager:
| State | Meaning |
|---|---|
| Local | Created on this Mac, not yet linked to the cloud |
| Server | Exists in the cloud but not yet on this Mac — open it to download a copy |
| Synced | Present and up to date in both places |
What flows over the link: videos, emails, submissions, and the project's processing configuration used for transcoding, color, and editing. See Managing Projects and Sync & Offline.
Trial, subscription, and limits
- Every new organization gets a 15-day trial. You can build and test freely; publishing a project requires an active subscription.
- A subscription (monthly, billed via Mollie) unlocks publishing and ongoing use.
- Each project has a minutes limit (60 minutes by default) tracking total video duration, and an expiration date. You can buy more with purchase options.
See Subscription and Lifecycle & Limits.